Microsoft SharePoint Overview

Introduction

• Presenter: Kevin
• Topic: Microsoft SharePoint - A platform for sharing, organizing, and collaborating within teams.
• Key Functions: Storing documents, building websites, team collaboration.

Accessing SharePoint

• Accessible via any Microsoft 365 app (Outlook, Word, Excel, PowerPoint).
• Find SharePoint under the waffle icon in the top left corner.

Navigating SharePoint Start Page

• News from Sites: Latest updates from your SharePoint sites.
• Frequent Sites: Sites you frequently visit and interact with.
• Following & Recent: Lists of sites you're following and recently visited sites.

SharePoint Site Creation

• Types of Sites:
  • Team Site: For collaboration on documents and projects.
  • Communication Site: For broadcasting information.
• Privacy Settings: Public (open to organization) or Private (restricted access).

Basic SharePoint Functions

• Navigation Menu: Includes Start page, recent activity, and document view.
• Documents Section: Central to file storage and collaboration.
• Lists Section: Allows structured data management similar to spreadsheets.

Site Customization and Design

• Use sections and web parts for organizing content.
• Add interactive elements like banners and countdown timers.
• Use AI design tools for inspiration and customization.

Collaboration and File Management

• Real-time document editing and sharing with permissions.
• Metadata addition for document organization and tracking.
• Robust searching, filtering, and sorting capabilities.

Integration with Microsoft Teams

• SharePoint sites can be integrated into Teams for enhanced collaboration.
• Access documents and site content within Teams.

AI and Analytics

• Utilize SharePoint agent for extracting insights from site content.
• Track site engagement and analytics for visitor activity.

SharePoint Agent Functionality

• Query site content using AI for insights and specific information retrieval.

Publishing News

• Create and share news posts on SharePoint and via email.

Conclusion

• SharePoint provides powerful capabilities for team collaboration, document management, and site customization.
• Feedback and questions are encouraged.

---

Fun Ending Note:
Why did the cookie go to the doctor? It felt a little crumby.