Google Tasks Tips

Google Tasks is a simple, distraction-free to-do app with seamless integration into Google Workspace tools. This video provides seven tips to enhance organization using Google Tasks.

Tips Covered

1. Standalone Google Task Window

   • Use a specific URL to access Google Tasks in a browser without reverting back to Google Calendar.

2. Email Integration

   • Convert emails to tasks using keyboard shortcuts or drag-and-drop functionality in Gmail.

3. Google Chat Integration

   • Add Google Chat messages to tasks directly. Assign due dates and task owners.

4. Task Management in Google Calendar

   • Enable task view and use either visible time blocks or all-day tasks to manage your schedule.

5. Google Sidebar Advantage

   • Utilize the sidebar in Google Workspace apps for easy task capturing. Workspace users can add tasks directly from Google Docs.

6. Mobile App Widget

   • Place a Google Tasks widget on your main home screen for quick task addition and management.

7. Google Gemini Integration

   • Create tasks using Google Gemini on web and mobile with voice commands, ensuring time zones match for accurate scheduling.

Additional Considerations

• Task Organization: Sort tasks by due date and maintain a single master task list.
• Repeating Tasks: Remove them by selecting "delete all occurrences."
• Google Keep for Non-Action Items: Capture ideas, thoughts, and notes separately in Google Keep for better organization.

Conclusion

Effectively using Google Tasks can streamline task management within Google Workspace. Consider leveraging both web and mobile integrations to keep track of work across various environments.

For further learning, check out the Workspace Academy.