How to Recover a Deleted Email in Outlook

Objective

A step-by-step guide to recovering deleted emails in Microsoft Outlook.

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Key Points

1. Deleting an Email

• When you delete an email in Outlook, it is first moved to the Deleted Items folder.
• The email is not immediately deleted permanently.

2. Deleted Items Folder

• Emails remain in the Deleted Items folder for 30 days before being permanently deleted.
• You can view deleted emails in this folder.
• To delete an email permanently, delete it again from this folder.

3. Restoring a Deleted Email

• If your email is still in the Deleted Items folder:
  • Select the email.
  • Click Restore.
  • The email returns to its original folder (Inbox, Sent Items, etc.).

4. If You Delete Again from Deleted Items

• Deleting an email from the Deleted Items folder moves it to a state of "permanent deletion" in Outlook.
• It does not appear in Deleted Items anymore.

5. Recovering from Permanently Deleted State

• If supported (depending on your Outlook configuration), you may have the option to recover emails that are permanently deleted:
  • Select the checkbox next to the deleted email in the recovery folder.
  • Click Restore.
  • The email will be restored to its original folder.

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Summary

• Deleted emails are first moved to Deleted Items (not gone forever).
• Restore from this folder to recover easily.
• Even after deleting from Deleted Items, recovery is sometimes possible for a limited time.
• Emails restore to their original location (Inbox, Sent, etc.).

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