OneNote Keyboard Shortcuts & Productivity Tips (Class Note)

Objective

Overview and explanation of essential OneNote shortcuts to boost note-taking efficiency and navigation, specifically for the OneNote version included with Windows 11.

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High-Level Shortcuts

• Add New Page: Ctrl + M
• Add Page Below Selected: Ctrl + Alt + N
• Add Subpage: Ctrl + Shift + Alt + N
• Add New Section: Ctrl + T

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Navigation Shortcuts

Pages

• Move Down Pages: Ctrl + Page Down
• Move Up Pages: Ctrl + Page Up

Sections

• Move to Next Section: Ctrl + Tab
• Move to Previous Section: Ctrl + Shift + Tab

Within Notes

• Move One Word at a Time: Ctrl + Arrow keys
• Jump to Line Start: Home
• Jump to Line End: End
• Rearrange Content:
  • Move Line Up: Alt + Shift + Up Arrow
  • Move Line Down: Alt + Shift + Down Arrow
• Focus Mode (Full Screen): F11 (toggle)

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Note Management

• Mark as Unread/Read: Ctrl + Q
• Select All: Ctrl + A (press multiple times to increase selection scope)
• Copy: Ctrl + C
• Paste: Ctrl + V

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Text Formatting Shortcuts

• Bold: Ctrl + B
• Italic: Ctrl + I
• Underline: Ctrl + U
• Remove Formatting (Normal): Ctrl + Shift + N
• Convert to Header 1, 2, etc.: Ctrl + Alt + [number]
• Bulleted List: Ctrl + .
• Numbered List: Ctrl + Shift + L or Ctrl + / (keyboard hash/number sign)
• Delete Section/Text:
  • Highlight Line: Ctrl + A
  • Highlight Range: Ctrl + Shift + Arrow keys
  • Delete: Delete key

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Table Shortcuts

• Create Table: Press Tab while typing
• Add New Row (at end of table): Enter
• Add New Row (anywhere): Ctrl + Enter
• Move Table Row Up/Down: Alt + Shift + Up/Down Arrow
• Delete Table Row:
  • Select Entire Row: Press Ctrl + A multiple times
  • Delete: Backspace

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Tagging & Task Management

• To-Do Checkbox: Ctrl + 1
• Important Tag: Ctrl + 2
• Question Tag: Ctrl + 3
• Highlight/Remember for Later Tag: Ctrl + 4
  • Tags are customizable via the Tag list in OneNote.
• Flag Outlook Task: Ctrl + Shift + 1 (toggle as Done/Undone)
• Flag for Later (e.g., Tomorrow): Ctrl + Shift + 2

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Search Functionality

• Search All Notes/Sections/Pages: Ctrl + E
• Search on Current Page Only: Ctrl + F

Note: OneNote search finds text in typed notes, images, and handwriting, but not in password-protected sections.

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Additional Tips

• Use shortcuts for table management to avoid clutter and improve organization.
• Tags help group content across notes, sections, or notebooks and are customizable.
• Keyboard shortcuts are often similar to those found in other Microsoft Office applications.
• Share your own favorite shortcuts in the comment section if you have additional suggestions.

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Conclusion

These OneNote shortcuts can drastically improve efficiency and organization. Practice and pick your favorites to boost productivity!
Share these tips with your colleagues and explore customizing your workflow.

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