Flashcards for:
Google Docs Tutorial for Beginners - EVERYTHING You Need To Know (2025)
Which advanced features require a paid or workspace account?
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Features like generating documents/images with Gemini, enhanced Smart Chips (stopwatch, timer, variable), AI summaries, custom building blocks, and e-signatures require a paid workspace account or Google One subscription.
How do you create a new document in Google Docs?
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Type docs.new in your browser's address bar and press enter. You can start with a blank document or select a template.
How does Google Docs save your work?
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Google Docs automatically saves your document as you make changes, so you don't need to manually save.
How do you format text with bold, italics, or underline?
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Select the text, then use the toolbar buttons: 'B' for bold, 'I' for italics, and 'U' for underline. These can be mixed and matched.
How do you share a Google Doc and control permissions?
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Click the Share button in the top right, enter the person's email, and set permissions to Viewer (read only), Commenter (can suggest), or Editor (can edit).
What is suggestion mode, and how do you use it?
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Suggestion mode lets your changes appear as suggestions instead of edits. Access it by clicking the pencil icon in the toolbar and selecting Suggesting. Editors can accept or reject these suggestions.
How can you see and restore previous versions of your document?
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Click the History icon or go to File > Version history. There, you can view previous changes, restore a version, or make a copy of any version.
How do you add and format a table in Google Docs?
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Go to Insert > Table, choose the size (number of columns/rows), and use the toolbar or Table options to format the table, including adjusting background color, column width, and borders.
What are the main types of lists in Google Docs and how do you create them?
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There are bullet lists, numbered lists, and checklists. Use the respective toolbar icons, or type '*' + space for bullets, or 'number' + '.' + space for numbered lists. Checklists have a special icon in the toolbar.
How do you add images to a Google Doc?
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Use Insert > Image and choose the source (upload, Google Drive, Google Photos, webcam, URL, or search the web). You can resize, crop, or reset images using the toolbar.
How do you check spelling and grammar in Google Docs?
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Google Docs automatically checks spelling (red squiggly lines) and grammar (blue squiggly). To review all issues, go to Tools > Spelling and grammar > Spelling and grammar check.
How do you add citations and a bibliography in a research paper?
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Go to Tools > Citations, select the citation style, add a source (Google can extract details from a URL or you enter manually), and insert in-text citations. For the bibliography, click Insert References at the end of the document.
How do you insert page numbers, headers, and footers?
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Use Insert > Headers and footers to add them. For page numbers, use Insert > Page numbers and choose where to place them. You can set different headers/footers for the first page.
How do you create a table of contents in Google Docs?
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At the top of your document, go to Insert > Table of contents and choose a style. It uses your heading structure and provides clickable links or page numbers.
What is the Format Painter and how do you use it?
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It copies the formatting from selected text to other text. Select formatted text, click the paint roller icon, and then select the text you want to apply the formatting to. Double-click the icon to use it multiple times.
How do you use voice typing in Google Docs?
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Go to Tools > Voice typing, click the microphone button, and start speaking. Punctuation can be added by saying it (e.g., 'period', 'comma').
How do you use Smart Chips and what are they for?
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Type '@' in your document to insert Smart Chips for dates, people, files, calendar events, or places. Workspace subscribers get more, like stopwatches, timers, voting chips, and variables.
What are building blocks in Google Docs?
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Building blocks are templates for common document structures, like meeting notes or task tracking. Access through Insert > Building blocks or by typing '@' and selecting them. Some require a workspace subscription.
How do you use Google Docs with Microsoft Word files?
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You can upload a Word file (File > Open > Upload), edit it in Google Docs, and then export it back to Word (File > Download > Microsoft Word). Comments and suggestions are preserved.
How do you print or set up a document for printing?
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Switch to Pages format (Format > Switch to pages format), adjust layout in File > Page setup (orientation, size, margins), and print via File > Print.
How do you publish a Google Doc to the web?
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Go to File > Share > Publish to web, and click Publish. You'll get a public link that automatically updates every five minutes.
Which advanced features require a paid or workspace account?
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Features like generating documents/images with Gemini, enhanced Smart Chips (stopwatch, timer, variable), AI summaries, custom building blocks, and e-signatures require a paid workspace account or Google One subscription.
How do you create a new document in Google Docs?
Press to flip
Type docs.new in your browser's address bar and press enter. You can start with a blank document or select a template.